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1.0 MEXICO REQUIREMENTS

 

JOB TITLE:             Personal Assistant

 

REPORTING TO:     Vice-president / HR Manager

 

LOCATION:             Onshore

 

1.1 ROLE SUMMARY

 

Provide personal administrative support to the organization. Duties include general clerical and project based work. Project a professional company image through in-person and phone interaction. Perform tasks that are diverse and advanced.

 

1.2 QHSE

 

Responsible for/ensure:

  • Compliance with the Seadrill Code of Conduct.

  • Compliance with applicable internal and external governing requirements.

  • Non-compliances are promptly acted on and reported to the direct supervisor.

  • The standard for tidiness and cleanness is adhered to.

  • Good and clear communications with all involved parties.

 

1.3 JOB SPECIFIC

 

  • Coordinate and maintain heavy calendars.

  • Arrange meetings and prepare agendas

  • Arrange travel and logistics for the VP and Managers. C

  • Expense control/reception for Managers (in direct contact with Finance team, monthly update of expenses cost (Entertainment with clients, with Subordinates, travel expenses, etc)

  • Vacations Controls (Managers will send the vacations request for monthly/year control) then info reported to HR Manager

  • Provide general administrative and clerical tasks such as answering phones, faxing, mailing, filing and photocopying. Coordinate conference calls, transcribe notes and type correspondence.

  • Establish systems (computer and filing) as needed to ensure appropriate record keeping and the ability to easily share and retrieve information for projects and events, e-mail contacts and computer files, partner organizations, etc.

  • Complete special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.

  • Create and modify PowerPoint presentations, Excel reports and charts as well as draft routine correspondence.

  • Provide backup for other support functions when needed

  • Performs other related functions as required or assigned by Supervisor

 

1.4 EQUIPMENT & SYSTEMS

 

  • Knowledge of Microsoft Office Package on an advanced level

  • Demonstrated ability to adapt quickly to new software packages

     

1.5 AUTHORITY

 

  • As per Corporate and Regional specific Delegation of Authority matrices.

     

     

1.6 QUALIFICATIONS

 

  • High School Diploma or equivalent.

  • Incumbent must have the abilities typically acquired through a College degree

  • including the ability to learn new techniques/systems, research, organize, perform

  • and complete projects and listen and communicate effectively

  • Related work experience including departmental administrative support required.

  • Experience in international travel arrangements

  • Possess superior verbal and communication skills, as well as superior customer

  • service skills

  • Handle confidential information and multitask.

  • Strong attention to detail

     

     

1.7 OTHER REQUIREMENTS

 

Must pass Physical, Drug Screen and Background Check.